The obligation of electronic invoicing has radically transformed order management for B2B companies. Since 2024, the electronic invoicing regulation has imposed new digital standards that involve not only the issuance of B2B invoices but also the way companies collect, process, and store orders.
Electronic invoicing regulation: what has changed since 2024
Since January 1, 2024, the electronic invoicing obligation has also been extended to those under the flat-rate tax regime and to a wider range of professionals and businesses. For B2B entities, this translates into greater responsibility in transmitting and storing B2B invoices in electronic format through the Exchange System (SdI) of the Italian Revenue Agency.
Any anomaly in the invoicing process (delays, data errors, failure to archive) can result in penalties of up to 2,000 euros per invoice, in addition to tax management issues.
How to issue an electronic invoice correctly
The electronic invoicing regulation establishes very strict deadlines for sending documents. The invoice must be transmitted to the SdI within 12 days from the date of the transaction or, in the case of a deferred invoice, by the 15th day of the following month. In addition to timely transmission, it is essential that internal systems are able to receive and record incoming invoices in the correct format, integrating the information with order and delivery data.
Benefits of digitalization in order management
Compliance with the electronic invoicing regulation is not just an obligation but also an opportunity for B2B companies. Adopting a digital approach to order management means reducing the risk of human errors, improving cash flow, and speeding up invoicing times. An integrated system makes it possible to monitor order progress in real time, match deliveries to invoices, and synchronize tax reporting with logistical information. All this results in greater operational efficiency and complete document traceability.
Integration with order management systems
A prime example is the order processing solution by Hubrise. This tool allows companies to automate all phases of order management, from receipt to processing, up to sending the electronic invoice. The system integrates with major ERPs and eCommerce platforms, synchronizing information in real time and ensuring full compliance with the electronic invoicing regulation.
Thanks to process traceability, each order can be precisely linked to its B2B invoice, with clear visibility of tax data, payment terms, and delivery details. Workflow automation also makes it possible to generate alerts in case of errors or inconsistencies, preventing delays and penalties.
The real challenge is not simply how to issue an electronic invoice, but to build a digital ecosystem capable of managing orders, shipments, and tax documents in an integrated way.